Candidates in approved professional educational programs are required to provide a clearance background check when registering for a course that requires a field experience. It is strongly recommended that all students have completed the background check process by DROP / ADD each semester due to the increased turn around time by the state departments involved. The process is currently taking 8-10 weeks.
Find Out Your Status
Find out if your clearance background check process has been successfully completed and entered in your record by using my91ÖÆƬ³§ Portal Login and then reviewing in Leo Online your Test Score page.
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The clearance background check process can take up to 8 weeks or longer
The clearance background check process includes:
- a social service/child protective service check through the Central Registry Release Information form ($10 fee)
- fingerprinting ($27 state police processing fee/$15 fingerprinting fee)
- a review of each candidate's name through the Virginia State Police: Sex Offender Registry
- ALL search results must be received and reviewed by 91ÖÆƬ³§ to determine successful completion of the clearance process for placement
- You can check your Leo Online secure page under Test Scores. A score of 1 means that you are cleared for placement.
Once a candidate is cleared by 91ÖÆƬ³§, additional clearance background check will not be required unless there is a break in enrollment at 91ÖÆƬ³§ that requires the candidate to go through reactivation or readmission process with the 91ÖÆƬ³§ admissions office.
Every candidate must complete:
Ìý
Completing the fillable form -Ìý
Follow the instructions below and complete each part of the form:
- Purpose of Search, checkÌý"Volunteer"
- MAIL SEARCH RESULTS TO:
91ÖÆƬ³§
Office of Clinical Experience
Education Building, Suite 1107
Norfolk, VA 23529 - Contact Name:ÌýJennessa Libby-Reynolds
Telephone: 757-683-3348
Contact E-mail:Ìýoce@odu.edu
- PART IÌý- Complete in PART I all answers requested pertaining to YOU
- Print your information in the white blank spacesÌý(not in the grey spaces)
- If any answer is none, write "N/A"
Ìý
- Print the form after you complete itÌýfront to back in one page.ÌýDO NOT print two pages.
Ìý - Print this form in full size, 8.5 x 11 inches paper. This is required by the Virginia Department of Social Services
Ìý - PART II and PART III
- Sign the form
Ìý
- Sign the form
- Payment Fee
- $10.00 fee for theÌý
- Payment must be in the form of a money order payable to Virginia Department of Social Services. Credit Card, Personal check or cash willÌýNOTÌýbe accepted
Ìý
- Submit in person or by postal servicesÌýthe signed form with $10 Money Order to (Please include a note with your UIN in your paperwork):
The Office of Clinical Experience
Education Building, Suite 1107
91ÖÆƬ³§
Norfolk, VA 23529
**PleaseÌýdo notÌýmail the form directly to the VA Department of Social Services.
Step 1
Complete Form
Form Directions
- Review theÌýSAMPLE FORM
Follow the instructions below to complete the form:
- Section I
- Complete and signÌýSection I
Ìý
- Complete and signÌýSection I
- Section II
- Do not complete Section II. Office of Clinical Experience will complete this section
SCANÌýthe completed form toÌýoce@odu.eduÌý(include your UIN in the subject line).
Ìý
Step 2
- Upon review of the completed form, you will be sent instructions to submit payment through OCE's UStore
- Please follow up with oce@odu.edu if email is not received within 72 hours of submitting
Step 3
- Once payment is completed, additional information will be sent for scheduling and completing the fingerprint process.
- Please follow up with oce@odu.edu if email is not received within 72 hours of submitting
Every candidate's name will be reviewed in the National Sex Offender Registry.
Every candidate MUST complete:
- Washington State Candidates are required to complete a pre-certification process. For information on this process, e-mail the Office of Clinical Experience atÌýoce@odu.edu.
- Military and Military Affiliated Students
- Fingerprinting available at your nearest military base security office
- Contact the security office to schedule an appointment
- Bring two photo identification cards to your appointment (e.g. driver's license, military ID, or passport)
- Fingerprinting must be completed using:
APPLICANT FD258 (REV 3-1-10) 1110-0046 fingerprinting card - If the military base office does not have this fingerprinting card, you may request a blank one from Office of Clinical Experience by callingÌý757-683-3348.